How To Apply For VTU Transcripts Online?

    VTU Transcripts Made Easy!

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    VTU Transcripts Made Easy

    Key Words: VTU, VTU Transcripts, PDC, Online, Application Form

    Hey, what’s up folks! I hope everyone is doing good! We are in unprecedented times, and having said that, it’s extremely important to be cautious. The pandemic is still large, and let’s all hope for these dark days to end soon!

    Having done my Bachelor of Engineering from Visveswaraya Technological University aka VTU, getting my transcripts was supposed to be fairly simple: Go to the Regional VTU Office in Bangalore or the main campus in Belgaum -> Pay the fees online through the famous Xerox Shop outside the office -> Wait for 10 days -> Go again & collect the transcripts!

    In light of the pandemic, all offices of VTU are closed. And going forward, everything has to be done online! This is the VTU notice for the same. And while it seemed like an intimidating task, I initially thought it’s going to take a month or so for my transcripts to be delivered home via post!

    To my surprise, it only took 5 days! And the entire process to apply online took me less than 15 minutes! 🙂

    Follow these steps to apply for VTU transcripts/PDC online via Email:

    1. Go to VTU Website, and download the application form. I’m linking the form here.
    2. Fill the above form in Upper Case letters only, either electronically ( recommended ) or manually.
      If you are filling manually, make sure you scan via any of the free apps that are available.
    3. While filling, keep a count on your documents, and the total amount. Once you have filled & selected your documents, double check the total amount.
    4. Next, go to VTU Payment site & click on SBI icon. I’m linking it here incase you don’t find it.
      Some steps to be taken care are:
      i) Select this category: “Category F – Fees to be paid by student Examination
      ii) Make sure you enter the same mobile number, email address and residential address as entered in the application form. VTU will cross check it with the number! If the number & email id are not the same in both the places, your application will be rejected.
      Note: While entering the address in the payment page, do not use any special characters (including comma). Use only spaces, else the text box won’t take the address!
      iii) Download the PDF of the payment receipt.
    5. Once the payment is done, make sure you enter the Fee Payment ID in the Application Form as well.
    6. At this point, you will be having two PDF’s. Make sure you do a final check of the application form:
      i) Declaration, Signature, Date & USN should be present.
      ii) Total Amount in the form should match the payment made in the fee receipt.
      iii) Fee Payment ID is entered in the application form.
      iv) Recheck the address to which the transcripts will be delivered.
    7. Next, use this website to merge the above two PDF’s into one single PDFPage 1 will be the application formPage 2 will be the fee receipt.
    8. Open Gmail. Draft the mail as follows.
      i) Type the “TO” email address as “examdocs@vtu.ac.in
      ii) In Subject : Enter your USN ONLY. Nothing else.
      iii) Your Mail body should have EXACTLY 4 lines, and nothing more. They are as follows:
      a) Line 1 : Online Payment Fee Receipt Number
      b) Line 2: Amount Paid in Rupees. ( No need to include Rs. Just the number)
      c) Line 3: Mobile Number ( The same number entered in Application form and in Payment Receipt)
      d) Line 4: Name of the document applied for. For Eg: Official Transcript
      NoteI am attaching a sample mail below for your reference 🙂
    9. Attach the PDF & send! That’s it. Your transcripts will be delivered within a week. In my case, I got in 5 days!
    10. You’ll be getting a SMS with a SAKALA Number to know if your application is accepted or rejected in a day or two. You can check the status of your application by entering your Sakala number in Sakala wesbite ( in SAP number box) . In case you do not get any SMS, or you have not received your transcripts after 2 weeks, please reach out to VTU Exam Section on this number -> 0831-24981310831-2498136. They will help you with the status!

    Update as of 30th October 2020: Guys, due to Peak Season it seems like the Sakala number is taking more than 5 days to come. ( In some cases never ). Also, due to the peak season, the transcripts are taking 20-25 working days to be delivered. It also seems like the VTU helpline number mentioned above is always engaged, and they are rarely taking the call! All I can say is be patient and wait for it! 🙂 Keep trying the number to reach and follow up with them for the status. Please ping me on Instagram or drop a comment below, and I will help you with any queries as much as I can.

    Update as of 3rd November 2020: Guys, the VTU Application Form has been changed. I have attached the new form to the blog as well. Going forward, the form for Official Transcript and PDC are separate.

    Update as of 21st November 2020: Guys, VTU is now providing soft copies of documents ( such as PDC, Official Transcripts, etc) additionally when you apply for hard copies via Email Application! This is wonderful as even if hard copies take days to get delivered, you can continue with the work using the soft copy once your application is processed via VTU Student Portal! 🙂 Please note, I haven’t personally done this, but I’m attaching the links below:
    VTU Notification for Soft Copy – Click Here.
    VTU Student Portal Login – Click Here.
    VTU Soft Copy – Frequently Asked Questions(FAQ) – Click Here.

    Update as of 14th March 2021: Guys, due to an unfortunate server incident, my entire data of this website, including the valuable comments/feedback/FAQs for this post was deleted. Feel free to drop a comment below, or reach out to me on Instagram for any queries. 🙂

    Let’s say you applied for 7 copies of Official Transcripts, which amounts to Rs.2300/-; and your Online Fee Payment ID is ABC2020815; and your USN – 1MJ14CS500; and your mobile number is 7760252985.

    Your mail should have exactly 4 lines, 1 PDF attachment and look like this!

    VTU Transcripts Sample Mail
    Sample Mail Body for Applying VTU Transcripts Online via Mail

    That’s all for now folks! I hope I have explained it well. In case of any queries, just reach out to me by commenting below, or by pinging me on Instagram. 🙂

    To know more about sending VTU Transcripts directly to WES for WES evaluation, please click here.

    Take care, and I’ll talk to you guys soon!

    Peace.

    11 COMMENTS

    1. Hi Rishab,

      Thankyou for the information provided.
      I have applied for official transcript and attestation of DC and marks card. Ive sent it through mail. I didnt get any sms or acknowledgement mail!

      How do I track my request. VTU numbers provided are either busy or they are not taking any calls and i have no sankalpa number or sms.
      Please guide me

      Thanks,
      Vidhya

      • Hi Vidhya! Thanks for the A2A! Don’t worry, as of now, many people don’t get the Sakala number or any kind of acknowledgement. Unfortunately, there is no way to track the request apart from calling them! PS: Call during the mornings! 🙂

        But as long as you have followed these steps, you will get the Transcripts in 20-25 working days!

    2. Oh man, you saved my life. I wanted to get my transcript and couldn’t understand how and the VTU office number is always busy. This helped so much!

    3. Hey Rishab,

      I have recently applied for my transcript, however, the email I sent, the body was as below. Could you please tell me how to check on the status if the application is gone through or not?

      Subject – USN

      Body
      Online payment receipt number: ABCD1234
      Amount paid in Rs: 2,000
      Mobile Number: 9++++++++
      Document Applied For: Official Transcripts

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